# RV guest handoff checklist

> General operating worksheet. Adapt it to the actual RV, manufacturer instructions, rental agreement, insurer, marketplace, jurisdiction, and guest. It is not a safety certification or legal agreement.

## Reservation and identity

- [ ] Reservation ID:
- [ ] Vehicle / unit ID:
- [ ] Departure date and time:
- [ ] Expected return date and time:
- [ ] Primary guest identity verified under the written process
- [ ] Authorized drivers confirmed
- [ ] Required agreement, payment, deposit, and documents complete

## Matched departure condition

- [ ] Pre-trip inspection completed and attached
- [ ] Exterior and interior photo sequence completed
- [ ] Existing damage reviewed with the guest
- [ ] Mileage / odometer:
- [ ] Fuel level:
- [ ] Propane / battery / water levels as applicable:
- [ ] Warning lights and open issues reviewed
- [ ] Guest acknowledgment captured

## Driving and vehicle limits

- [ ] Vehicle dimensions and clearance reviewed
- [ ] Weight, loading, towing, and occupancy limits reviewed
- [ ] Seat belts and child-restraint responsibilities reviewed
- [ ] Fuel type and fill location reviewed
- [ ] Parking, reversing, spotter, and prohibited-use rules reviewed
- [ ] Awning, slide, leveling, generator, and shore-power procedures reviewed as applicable

## Safety and emergency orientation

- [ ] Emergency exits located
- [ ] Fire extinguisher and alarms located
- [ ] Manufacturer warnings and quick-reference material available
- [ ] Roadside contact and escalation order reviewed
- [ ] Collision, damage, warning-light, and breakdown reporting process reviewed
- [ ] Guest understands when to stop using or driving the RV

## House systems and trip use

- [ ] Electrical and charging demonstrated
- [ ] Fresh, gray, and black water procedures demonstrated
- [ ] Heating, cooling, ventilation, and appliance limits reviewed
- [ ] Toilet and waste rules reviewed
- [ ] Pets, smoking, festivals, off-road, border, mileage, and geographic rules reviewed
- [ ] Cleaning and prohibited-item rules reviewed

## Return and closeout

- [ ] Return location and access method confirmed
- [ ] Late-return communication process confirmed
- [ ] Fuel, waste, cleaning, mileage, and equipment return expectations reviewed
- [ ] Return inspection and damage-evidence process reviewed
- [ ] Deposit authorization, release, and disputed-charge process reviewed

## Final acknowledgment

Guest questions and answers:

____________________________________________________________

Open exceptions or approved variations:

____________________________________________________________

Guest acknowledgment name / signature: ______________________

Owner or staff name / signature: _____________________________

Date and time: ______________________________________________